This is one of the questions we often get asked by the person responsible for workplace fire, alarm and security systems, especially when their company is moving to a new build property or expanding into larger premises.
The specific security requirements are subject to a suitable risk assessment being carried out, which will determine the type, and level of security and protection that may be required. The workplace security system should protect the core assets of any business; its people, processes and property.
Most security measures in a business will provide a mix of electronic and physical security components. For example, an intruder alarm installation to protect premises and assets, which may also include personal attack buttons. All of these components can be monitored by an alarm receiving centre and can be set to deliver varied levels of response. It can alert key holders, security guarding patrols, on site security teams or at the pinnacle, a Police response. Physical security measures may include heavy duty and reinforced metal fencing, window grills and door shutters.
In answering the question, “What should I implement?” it really does depend on many varied factors such as the nature of the business undertaken, geographical location, value of assets and the value of stock held on the premises.
No matter what the components of the security measures comprise, those chosen must reduce or mitigate the risks identified, and where possible put the people in the business at ease, and offer the right level of safety and protection.
Employees need to trust that the system is functional and effective, and a would be intruder needs to see robust security measures that serve to deter them from attacking your building, and its people, stock and assets.
The following are some of the most commonly used workplace security measures:
Controlling access to the premises
Installing an access control system, whether you chose a system operated by access code, voice, keycard or fingerprint you will have a means of allowing controlled access and where required controlled exit from your premises.
This not only helps with fire safety regulations but also enables you to restrict access to certain areas. A networked PC based system will allow roll call functions of people who have entered and exited the building, giving you live data and numbers of employees and visitors in the building.
In most cases, these systems are simple to use and require minimal (if any) staff training. These are also very easily managed. Overall, access control equipment ensures that only authorised personnel have access to given locations within the business.
If used responsibly, access control equipment is not intrusive and will create a safer working environment and discourage theft.
Protecting workplace equipment and possessions
This point is crucial; we have all been in workplaces where either company or personal property has gone missing. The negative atmosphere generated is both unpleasant and counter-productive.
There are security measures that can be applied to lock down equipment and ensure their subsequent traceability, but we also advise lots of staff training with regards to how they should store company equipment as well as their own personal belongings. Some companies will provide lockable storage solutions.
CCTV security measures in a business can provide deterrence, assist in detection and provide evidence for a range of applications whether criminal, civil or when breaches of company policy have or are taking place.
CCTV can be operational 24 hours a day, seven days a week and can be employed throughout external and internal areas of the premises. Modern CCTV systems record high quality digital images of all activity and can be tailored and programmed to record constantly or a mix of multiple settings activated by sophisticated analytics. These can include line crossing, facial detection, number plate recognition, left baggage, loitering and use of alarm detection devices that are integrated into the system.
There is a comprehensive range of cameras ranging from fully functional pan, tilt and zoom cameras to fixed lenses, thermal imagery, and fixed multi lens panoramic cameras. Each have the option to have domed, bullet, fisheye, turret or covert housings.
The use and deployment of CCTV must be fully assessed, and take into account the “operational requirements” which form the basis of identifying whether CCTV is the most appropriate measure to reduce or mitigate the problem.
The assessment should take into account the problem that needs to be resolved and how CCTV can provide the solution.
MMD is fully committed to having all the relevant accreditations we need to ensure our customers have peace of mind. As part of this, we ensure our staff, products, processes and procedures are accredited to the required industry standard.
Remote monitoring represents an extremely efficient method by which security systems can be monitored remotely by an alarm receiving centre (ARC). The systems typically monitored are intruder alarms, fire alarms and CCTV systems.
Remote monitoring of systems gives piece of mind that in the event of an activation at your premises, the systems alarm condition will be sent to the ARC, and actioned according to the procedure set up.
The alert that an alarm has been generated either by fire, intruder or other attack on the premises can be automated call, text message or operator conversation to alert premises key holders, security staff, guarding patrols or even Police and Fire services. Where appropriate systems have Unique Reference Numbers.
Remote monitored systems are becoming more and more of a requirement for business owners in order to meet Insurance approvals.
Remote monitored systems can also help reduce staffing costs as they can negate the need to have security staff on site. Prior to considering this solution we recommend a full risk assessment is conducted and advice obtained from insurers and security experts.
The decision as to which security measures to implement in the workplace means considering a number of factors such as risk, legal requirements, location and budget.
Consequently, these decisions are often taken following a review by a specialist such as MMD.
If you would like to advise on upgrading or implementing new workplace security systems please contact us.